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Student Information/Emergency Cards

Student Information/Emergency information requests are sent home in registration packets at the beginning of the school year to be filled out and returned immediately. A local contact person should be listed on the card in case the school is unable to reach parents. If a child becomes ill or injured at school, the parent(s) will be contacted immediately. It is extremely important that this information contain current information. Please contact the school with any changes.

The parent signature on the emergency contact information also certifies that you have read notifications which the California and U.S. departments of education require school districts to distribute to parents.

Visitor Policy

Parents are encouraged to visit their child’s classroom. Please contact the principal regarding arrangements. Visits by children who are friends or relatives of students are not permitted. All visitors to schools must report to the office, sign in and receive a visitors pass prior to entering classrooms or school grounds. There are no exceptions to the requirement.


Child Abuse Reporting:

All school employees are required by law to report any cases of suspected child abuse or child neglect. Reports are investigated by the Department of Social Services to determine if any follow-up on the report is necessary.

Student Pick Up and Releasing Children to Other Adults

Parents must sign their child out in the Main Office when removing students early from school.  Children will only be released to those individuals listed on the emergency information in AERIES.  If special pick up arrangements are made with persons not listed on the card, parents must send a written note to the Main Office.  Any pertinent custody information should be brought to the attention of the principal immediately and court documents that define custody arrangements must be on file in the school office.



Families are encouraged to establish major emergency family protection plans. The following resources have very worthwhile survival guide. You may also contact our local fire department for further disaster preparedness information.

Homeland Security: Prepare My Family for a Disaster

RED CROSS: How to Prepare for Emergencies


Property Damage

Parents are held financially responsible if a child deliberately destroys or defaces school property.


School Safety & Disaster Preparedness

GES Safety Forum

You are invited to attend GES’s

Safety Forum

  • When: April 11, 2018

  • Where: GES Library

  • Time: 6:00 pm to 8:00 pm

To access the safety information posted on our website visit: GES School Safety & Disaster Preparedness (


GES School Safety Plan

GES has a School Safety Plan which includes a comprehensive emergency management plan. Copies are available to read at each school office. Fire drills are held monthly and emergency drills are held annually.

Emergency Drills

Instruction BP 6114(a)


All District staff and students must be prepared to respond quickly and responsibly to emergencies, disasters, and events which threaten to result in a disaster. The Superintendent or designee shall develop and maintain a disaster preparedness plan which details provisions for handling all foreseeable emergencies and disasters. This plan shall be reviewed and updated at least annually. Principals shall augment the District plan with working plans and procedures specific to each school building. All students and employees shall receive instruction regarding these plans. The Superintendent or designee shall consult with city and/or county agencies so that district and site plans may provide the best possible way of handling each situation and also provide for emergency communications systems between these agencies and each District school. District and site plans shall address at least the following situations:

1. Fire in a building.

2. Fire from an external source.

3. Bomb threat or actual detonation.

4. Natural disasters, including earthquakes.

6. Man-made disasters.

7. Attack or disturbance by an individual or group.

(cf. 3514 - Safety)

(cf. 3515 - Security)

(cf. 4141.6/4241.6 - Concerted Activities/Work Stoppage)

(cf. 5142 - Student Safety)

The Superintendent or designee may provide a plan which allows bus seating capacity limits to be exceeded when a disaster or hazard requires students to be moved immediately to ensure their safety. (Education Code 38051)

The Governing Board shall grant the use of school buildings, grounds and equipment to public agencies, including the American Red Cross, for mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare. The Board shall cooperate with such agencies in furnishing and maintaining whatever services it deems necessary to meet the community's needs. (Education Code 38132)

If a disaster occurs during school hours, employees may be required to remain at school as per Government Code.

The Board encourages all employees to become proficient in first aid and cardiopulmonary resuscitation. Each principal shall ascertain that at least one staff member at each school holds a valid certificate in these areas. The Superintendent or designee shall provide for or provide access to CPR inservice training to be offered at least once a year for District staff.
Legal Reference:


32000-32004 Uniform fire signals (with requirement that every school building with capacity of 50 or more students be provided with a fire warning system)

32040 Duty to equip school with first aid kit

35295-35297 Earthquake emergency procedures

38051 Operating overloaded bus

38132 Mass care and welfare shelters

46390-46392 Emergency average daily attendance in case of disaster


550 Fire drills

560 Civil defense and disaster preparedness plans


3100 Public employees as disaster service workers

Policy  Grenada ELementary SCHOOL DISTRICT


Parent Brochure: Emergency Response Planning

This parent document outlines some key elements of the school districts state of emergency preparedness. It is our hope that this information answers questions that you have concerning the actions and intentions with regard to your children while they are in school or traveling to or from school.

What can we expect schools to do in an emergency?

  • Staff will immediately account for and attend to the needs of every child

  • Any children who are injured or need medical attention will be given immediate treatment to the best of our abilities.

  • Children will be kept in the safest location possible given the circumstances on the school grounds until they can be reunited with their families.

The school will:

  • Instruct students and staff in emergency preparedness and in emergency procedures designed to maximize safety in an emergency situation.

  • Prepare personnel to respond to an emergency according to procedures and protocols designed to prevent injuries and minimum property damage or loss and provide appropriate response and support when necessary.

  • Communicate to parents about the school emergency management procedures so school and home can work cooperatively in the best interest of the students.

Depending  on the nature of the incident, the school will implement one of the following  protective actions:

  • Evacuation/Relocation: If it is unsafe for students and staff to remain inside the buildings, we will evacuate. If necessary, we will relocate students and staff to another safe location.

  • Shelter in Place: This occurs when there is a air quality hazard or threat in the vicinity of school.

  • Full Lockdown: This occurs when there is an immediate hostile threat to the school.All school activities seace, staff and students seek immediate cover in a locked room and 911 is called.

  • Soft Lockdown: This procedure allows the school to continue with the normal school day, but curtails outside activities and allows no unauthorised personnel into the buildings. Used when an incident occurs off campus.

After and major emergency, we will then follow the directions given by local emergency agencies ie. fire or police. All staff and students remain in emergency status until release by the police or an “ALL CLEAR” announcements is made by the school Incident Command.


Communication During and Emergency

The Superintendent or designee is designated to talk/meet with the media. All district media communication will throw through him/her to prevents miscommunication or inaccurate information from being release.


School Delays/Closures/early Dismissals

Announcements will be made at the earliest possible time over the GES Facebook page, GES Website and GES REMIND. If the announcement is a delay, please continue to look for updates as it may become a cancellation.

Make sure you have signed up for GES REMIND.


Before an emergency occurs, how parents and families can help.

  • Make sure your child’s emergency contact information is up to date and accurate. IF there are any changes in students name, home address, mailing address, phone numbers, or emergency contact numbers, notify the school immediately.

  • Encourage your child to carry an ID card at all times.

  • Let children know that is an emergency occurs while they are at school, the school staff will provide them with the appropriate instructions.

  • Review with your child/rn the emergency protocols at your home including who to contact.

  • Keep the Main Office informed of a child’s medical conditions and provide emergency medical supplies and medication.

  • Keep alert to activity around the school and on school grounds. Report any suspicious activities.

When an emergency occurs at the school, what should your do?

  • Do not come to the school until notified by local authorities or school administration to do so. Follow the reunion procedures stated at the time.

  • Do not contact the school in emergency situations so that phone lines can remain open for emergency communication.

  • Understand that in an emergency is declared, access to the school campus will be restricted.

  • Do not remove your child form campus without signing them out.

  • Do not send neighbors or others not on the emergency contacts in AEIRIES to pick up children. They will only be released to those listed on your contact. This is why it is imperative that we have up to date contact information.

  • Be accessible by remaining at a valid emergency phone number you provided to the school.

After an emergency, release of students to parents/guardians/authorized others.

Parent are allowed to pick up their children unless public officials restrict facility access. During any emergency, school personnel will maintain as safe and normal environment as possible. School is not automatically cancelled in emergency situations.


Student REQUEST/REUNION station

If you are told to pick up your child, report to the designated pick up point with a picture ID. Students will not be release except to authorised persons.

Current valid identification with a photograph is needed when a parent or trusted adult signs for your child even if the adult in charge of students pickup/release know you or the persons picking up the child or is the child says that the person is ok to pick up.


Visitors to school property

To minimize disruptions on the learning environment and educational process, as well as for the safety and security of all our students and staff, all visitors MUST sign in through the main office. When you visit campus, you must first go to the Main Office to sign in and receive a visitors pass. You must have a valid picture ID to sign in. When a student needs to be dismissed early they must be signed out in the Main Office.  Students will be called to the Main Office to be locked up after they are signed out. At no time should any visitor do directly to any classroom or other building without first registering tin the Main Office and receiving a visitors Pass.


FOR PARENTS: What happens in a Lockdown?

What is a lockdown?

A lockdown is a precautionary measure in response to a threat directly to the school or in the immediate surrounding community. In a Lockdown the school will:

  • All activities are moved indoors.

  • Depending on the type of lockdown, interior and exterior doors are locked and blinds closed.

  • No one will be allowed t to enter or exit the buildings/rooms.

  • Parent may not come to the school during a lockdown situation.

  • Parents are also discouraged from calling the school directly. Additional calls will hinder the ability of the staff to communicate with administration and law enforcement as well as respond to their primary task: Keep everyone safe.

There are two lockdown codes at GES.

  • Soft Lockdown - where there is a minor situation in the area or a potential situation that poses no danger to students or staff at that time. The situation is closely monitored and will be adjusted as needed.

  • Full Lockdown - when there is a direct threat to the school or in the immediate area.  

How will I know if my child’s school is on a full lockdown?

  • Once a Full Lockdown is put into place, police and school administrators work together to first ensure the safety of everyone on the school campus.

  • Once the situation has been secured or stabilize, a phone message will be sent to parents to inform them that the school was placed on a full lockdown, the nature of the incident, and about how long the lockdown was in place. Emergency phone messages are sent to the phone numbers that parents have provided the school. In an Emergency Lockdown GES will take the following step to notify and inform you:

    • GES will dispatch an emergency phone message when possible.

    • notify and update the local media as the situation develops.

  • Depending on the situation and timing, parents will then be informed regarding reuniting with their children.

Parents: Please ensure that the school had your most up to date emergency contact information on hand. In the event of a Full Lockdown or other emergency, the school staff will use the contact information in AERIES to contact you. If you have not received a phone message form your school during a lockdown, please check your contact information on AERIES.


Can I come to the school and take my child home?

During a Full Lockdown, your child's school is secured. School officials and Law enforcement are working together to keep everyone safe and NO ONE is allowed to enter or recit the school. TO ensure everyone's’ safety parents are not permitted to come to school during a lockdown until notified to do so. Once the ALL CLEAR is given, students and staff will be permitted to enter or exit the school again. Students will then be release in an orderly fashion to the appropriate adults.


What if the campus was evacuated to another location?

IF the campus has been evacuated to an alternate location (RELOCATED) then once the situation is secured, directions will be given on where and the process for how to pick up students. Families wil be contacted via contact information in AEIRES.

Dear Wildcat Families,

The safety and welfare of our students and staff are our highest priority. In order to maintain a safe environment for our students to study and learn, it is necessary that we practice our emergency and crisis response plans routinely. The purpose of the emergency drills is to keep the students safe from any danger outside or inside the building. Emergency and fire drills are conducted with our students to exercise our procedures. The goals of the training drill are to improve our ability to protect students and reduce injuries. They allow us to evaluate our emergency operations plan and improve our response skills.  We want each student to be aware of the importance of emergency drills and not be afraid when an alarm is sounded. By practicing they will know what to do and how to do it.

To protect students, in case of an actual emergency, students will only be released to the parents and/or other adults listed on the student’s Emergency Contact list. Please ensure that this information is updated and accurate. It is a good idea to have several trusted adults on the list.

We wanted to share the safety drills your students will participate in as part of our comprehensive safety plan. The goal of practicing the drills is to help our students feel safe at school and to know what to do should an emergency arise. We are sharing this information with you so you may discuss the drills with your students. We practice drills once per month. Below is a brief description of the types of drills that will be practiced:

Evacuation/Relocation: How to exit the school in a quick and orderly manner.  This is most typically used for a fire drill. Each class follows an exit route and are accounted for while waiting quietly with teachers outside the building. We have designated sites and protocols for relocation to another site if needed. No one can enter the school during an evacuation.

Soft Lockdown: How students are kept safe inside the school when there is a potential threat outside of our school but no real, actual threat yet. Staff close the blinds and make sure all doors are locked. Business as usual continues within the school and parents are able to enter the school through the main office.

Lockdown: How students are kept safe when there is a potential threat within the school or nearby.  Students practice staying quiet and unseen within classrooms, closest classrooms and restrooms (if they are not in their classroom). If on the playground Students will learn the signal to stop what they are doing, enter the school through the closest door and proceed to the closest safe area within the school. Nobody may leave their classroom during a lockdown and entry into the school is not permitted.

Earthquake Drill: How to move students to a safe place in our school and how to utilize the “DROP, COVER, & HOLD” position. Students will move to designated safe areas outside of the buildings.  No one can enter the school during a Earthquake Drill because the office staff will be in their designated safe areas.

Shelter in Place: How to secure the room from a chemical hazard. Students will move to designated safe areas inside of the buildings and staff will secure the rooms.Nobody may leave their classroom during a Shelter In Place and entry into the school is not permitted.

School Bus Evacuation Drills – students exit the bus upon their arrival to school to practice for an emergency evacuation.  Performed annually in September.

We strongly encourage you to talk to your students about what to do both at school and at home in the event of a crisis.

Should one of these situations occur during the school day, we would be directed by the GES Main Office or other public health and local law enforcement and/or other safety officials to bring all students and staff members to predetermined areas following the above protocols.

During an emergency situation, parents are strongly encouraged not to come to the school, due to the heightened risk and should only attempt to arrive at the school after the state of emergency has been lifted. Should an emergency re­sponse be called for, it’s important that emergency vehicles be able to reach the campus quickly and easily. Parents who attempt to come to the school may obstruct emergency vehicles’ access and even endanger themselves, or their children. Do not panic. In emergency situations police and school officials are together and in coordination following predetermined procedures that will best insure the safety of all involved.


Communication during a real emergency will be done through our GES REMIND when time permits. Our top priority is securing the site and ensuring the safety of all students and staff on campus.

If you have any questions about any of our safety procedures please don’t hesitate to contact us at 530-436-2233.



GES Safety Committee

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Now that school has started, we realize that there will be students walking to and from school.  As a result, we decided it best to share some basic reminders about stranger danger with you. We have included some information for you to share with your child when he/she comes home. It is important to periodically remind your child about safe practices on the way to and from school. It would be helpful if our parent community could reinforce this important message with their children. The following information is excerpted from a child safety website at McGruff Safe Kids

There are a number of basic safety rules kids can follow that will increase their awareness and lessen their chance of being harmed.

· Children should not get into a car or go anywhere with any person unless their parents have told them specifically that it’s okay.GESD students may only ride home with parents or people listed on the emergency card. If you have a carpool, please inform the office to update the emergency card.

· If someone follows your child on foot or in a car, he/she should stay away from him or her. Don’t go near the car or get inside it. Get to a crowded, well-lit place where others can help.

· Don’t go anywhere with a stranger. Don’t respond to anyone they don’t know well even if the person asks for directions, help to look for a lost puppy, or tells them that their mother or father is in trouble and that he or she will take them to their parents.

·If someone tries to take them somewhere, quickly get away from him or her and yell: This man (woman) is trying to take me away or This person is not my father (or mother).

· Kids should always use the buddy system. Go with a friend, never alone.

Children are strong, and they have the right to say NO to someone who tries to take them somewhere, or makes them feel uncomfortable in any way.